Campus Technology Forum 2012

Presenter Information

Important Facts for Presenters

Conference Registration

ALL presenters are to check-in at the CT FORUM Registration Desk (pick up your name tag, speaker ribbon, and all conference information) located in the conference hotel.

Registration
As a Campus Technology Forum Presenter you will receive a discounted registration rate. Please refer to your registration email for special rates and codes.
NOTE: All co-presenters are required to register for the conference through this same registration process and check in with onsite CT registration desk upon arrival.

Ways to Register
Online: www.campustechnology.com/ctforum
Phone: 850-219-9600 (9:00am–5:00pm EDT)

Registration Questions
E-Mail:  CTForum@1105media.com
Phone: 850-219-9600 (9:00am–5:00pm EDT)

Campus Technology Forum’s Federal Tax ID number is 20-4583700
Campus Technology Forum is a division of 1105 Media, Inc.

Full Conference Registration Includes:
• Morning and Afternoon Workshops
• Poolside Reception and Attendee Networking
• All conference sessions
• Keynote and general sessions
• Access to Exhibit Hall
• Exhibit Hall Reception
• Breakfast on Wednesday in the Exhibit Hall
• Poster Sessions
• Lunch on Monday, Tuesday, Wednesday
• Refreshment breaks
• Unlimited networking opportunities with colleagues and peers from around the country

Audio Visual

Breakout session rooms will have wireless Internet connectivity available, as well as an LCD projector, screen, podium and microphone. Breakout presenters will have access to their room approximately 15 minutes prior to their session time.

Presenters are required to provide their own laptops or tablets for presentations. If you will be presenting with a Mac or a tablet please bring appropriate projector connection (dongle).

Please note – (If Applicable) Campus Technology policy requires presenters and co-presenters who are vendor representatives to be associated with companies exhibiting in the CT exhibit hall. If your company elects to withdraw as an exhibitor or becomes a part of another company’s exhibit, you will not longer be eligible to present.

Multimedia Materials

Electronic Badges (e-badges)
The CT Advisory Board and Program Committee selected an exceptional variety of presenters this year for the inaugural CTFORUM conference and we would like you to share with your contacts and social network that you are presenting with the use of e-badges. To help you post your announcement to your colleagues, CT staff will email you an electronic badge to post on your blog, webpage, twitter feed or other electronic communication channels. Please hyperlink your CT FORUM e-badge to our website (www.campustechnology.com/ctforum) so your contacts can learn more about your presentation!

Power Point Event Templates
Prior to the CT FORUM event, CT staff will email all Presenters a template of the event PowerPoint slides with the official CT FORUM logo embedded. Please feel free to use these slides for your multimedia presentation at the conference. This is not required, but encouraged. If you need them in another format, please do not hesitate to ask.

Presentation Materials
Presenters will be asked to share their presentation materials (power point, videos, handouts, etc.) and/or website with conference attendees. These materials will be posted on a conference micro-site so that participants may engage with the materials during and after the conference to enhance their professional learning experience. It is expected that presenters provide electronic presentation materials for our event participants. ALL presentation materials need to be uploaded by May 10, 2012.

Poster Sessions
Poster Sessions offer a detailed look at graphic presentations and papers posted in the exhibit hall during the main conference. These sessions provide opportunities for attendees to engage in in-depth, informal discussions with the presenters. Presenters post their displays for attendee viewing, and are on hand with their displays for discussion during the assigned session times. These sessions are scheduled during time periods when breakouts and panels are not in session, allowing ample time for all attendees to view the posters.

Quantity of Presenters Per Session
A session may include between one and four presenters or panelists. You must indicate a lead presenter for the purposes of speaker communications. Up to three co-presenters or panelists for accepted sessions will be identified along with the lead presenter in the session listing of the final program and on the conference website. For each co-presenter, we must have a completed CO-Presenter Form and a headshot.

Session Recordings
Please recognize that many presentations and panels at Campus Technology FORUM may be recorded as audio and/or video, and photographed. Session materials, PowerPoint presentations, or handouts provided by presenters and/or panelists may be printed, distributed electronically, or displayed via A/V. By confirming that you will present you give Campus Technology and 1105 Media permission to make recordings and take photographs during your session and edit, transcribe, distribute, or post the recordings, photographs, and any of the aforementioned session materials or content in full or in part in any of its distribution media, or that of its partners, including in copyrighted works.

Professional Networking

Interested in networking with other attendees? Connect and converse with colleagues using a variety of methods. First, when you register, check the “Attendee Networking” box. Prior to Campus Technology Forum, we will email registrants with the names, titles, affiliations, twitter names, and e-mail addresses of fellow attendees so that you can communicate before and after the conference.

Many of our attendees are seeking networking opportunities through Campus Technology Events. Conversation is happening. Help promote your sessions and engage attendees with social media, before, during and after the conference. Maximize your conference experience by taking advantage of one or all the tools that will help you stay connected.

Twitter: For all our conference tweeps, the conversation is already on the Twitter stream. It's going to be the fastest way to catch all the backchannel chatter happening at conference. Follow @CT_Events and @Campus_Tech, Conference hashtag is #CTFORUM.

Facebook: http://www.facebook.com/CampusTechnology
Linked in: http://www.linkedin.com/today/campustechnology.com
Foursquare: Be sure to check in at CTFORUM and connect with others!

Travel Information

Weather and Dress
Spring in Long Beach reaches an average high of 83 degrees and an average low of 63 degrees Fahrenheit and a cool ocean breeze is common. Dress for the conference is business casual. Please keep in mind that the temperature inside meeting rooms can vary greatly, and is often much cooler than the outside temperature.

About Long Beach - The Waterfront Center of Southern California
For information about Long Beach visit the Guide for Visitors at http://www.visitlongbeach.com/

The Renaissance Long Beach Hotel in Long Beach, California offers exceptional service, international flair and an elegant ambiance. Conveniently located in downtown Long Beach; steps from Pine Avenue, Queen Mary, dining, shopping and near to both Los Angeles and Long Beach International Airports, this hotel is ideal for both business and pleasure.

Hotel Information
Renaissance Long Beach
111 East Ocean Boulevard
Long Beach, CA 90802
562-437-5900

To Make Reservations:
• The Renaissance Long Beach has reserved a special room rate of $156 per night single/double (plus applicable taxes), for Campus Technology Forum attendees.

• Rooms at the Renaissance Long Beach in the Campus Technology Forum Block also include the following: Discounted validated self-parking of $8.00.
Hotel Registration by phone: 800-468-3571 or 562-437-5900 and mention you are with Campus Technology Forum.  
For questions, regarding housing, please contact the hotel directly.

Travel Information

Air Travel Discounts
American Airlines, the official airline for Campus Technology Forum, is offering a five percent (5%) discount to all CT Forum attendees. The discount can be booked online at www.aa.com, or by calling 800.433.1790. (Ticketing fee will apply if reservation is made by call in.) Use authorization number 5542DJ as the promotion code when booking online or calling directly.

This special discount is valid off any applicable published fares listed for American Airlines, American Eagle, and American Connection. International originating guests will need to contact your local reservation number and refer to the Promotion Code.

Car Rental Discounts
Avis is the official car rental company for Campus Technology Forum. For reservations, call 800.331-1600 and use the AVIS worldwide discount code D005872.

On-Site Security
While the Campus Technology staff and representatives endeavor to keep the conference facilities safe and secure, conference venues are public spaces accessible to the general public and venue staff. Please be aware of this and be responsible for assuring the security of your own personal equipment and belongings. Campus Technology and its employees are not responsible for the loss or theft of your personal belongings or equipment while on-site or while in transit to or from the conference site.

Last-Minute Emergencies and Contacts

In the event of a last-minute emergency or unavoidable delay that causes you to be unable to fulfill your commitment, it is of the utmost importance that you advise our staff immediately!
Prior to or on Friday, April 27, 2012 contact Jennifer Womble at jwomble@1105media.com or (850) 219-9600 (office). After April 27, contact Jennifer via email or (850) 443-3845 (cell).

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